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Travel Authorization

The Patient Travel Office assists with non-emergency medical travel authorization and travel reimbursement.

To be eligible for reimbursement, all travelers are required to get authorization for travel reimbursement from the IACH Patient Travel Office before the date of specialty care.

Travel authorization and reimbursement is for specialty appointments not available at IACH for locations farther than 100 miles (Family Members and retirees) or farther than 50 miles for Active Duty Soldiers.

Patients and Non-Medical Attendants (NMA) are authorized reimbursement for reasonable expenses per the Joint Travel Regulation and local policy.

Before Travel Assistance

Before traveling to an out-of-area appointment, patients can receive assistance with authorization for travel reimbursement at the Patient Travel Office.

A TRICARE authorization letter for specialty care must first be issued to the patient.

After Travel Documents

After traveling to an out-of-area appointment, patients can visit the Patient Travel Office to submit documents and complete a voucher in the Defense Travel System (DTS). Required documents include itemized receipts for authorized expenses (i.e. meals, tolls, lodging, and if authorized a rental vehicle)

To avoid delays in reimbursement, travelers should report to their DTS representative to file their travel voucher within seven calendar days following their specialty care appointment.

Active-Duty Soldiers report to their unit DTS representative to submit vouchers. Family Members and retirees report to the IACH Patient Travel Office to submit vouchers.

Travel Authorization

Location

Third Floor, Room 3G002
Park in parking garage, top level for quick access to sky bridge.
650 Huebner Road, Fort Riley

Phone

(785) 239-7744

Fax

(785) 239-7547

Network email

Click here for email address

Hours

Monday - Friday: 7:30 am - 4 pm
Closed on federal holidays and selected training holidays.

Quick Links for Travel Authorizations

 

Don't forget to keep your family's information up-to-date in DEERS.